Automatic descriptions are used to avoid the need to write descriptions that are commonly repeated when adding invoices, packing slips or warehouse operations.
The General Description Fields (found on invoices, packing slips, quotes and orders) include the automatic description feature. Enter the three-digit code (e.g., 001) in the first three positions. The description will be automatically displayed as it appears in the automatic descriptions file.
The descriptions can have a one-digit code, but you will have to use three digits when calling them up from the description fields. For instance, to call up the automatic description with code 4, enter 004. If the code is 34, enter 034.
Description code: The value of this field is unique to the whole file. A record with an existing code cannot be added in the Add option.