Purchase Invoice Detail Lines
LINKS TO OTHER FILES: The Add and Edit options will allow you to access (using the F4 key in fields that allow it) maintenance for the following:
- Product code
- Tax code
To delete lines: Go to the line to be deleted and press CTRL+Del or press the right button of the mouse and select Delete Current Line in the menu displayed.
In the product code, press the F8 key or the right mouse button to search for products by substrings in their name. For example: when the string 'computer' is entered, the program will display all products containing this word in the description for you to select whichever one(s) you want.
Quantity: This is only required if the unit price is entered.
Product code: This is not required, but must exist if entered. If entered, the program will use as a default for the product the category code, the unit price according to the rate applied to the customer, the discount (Y/N) and the tax type. All these data can be changed in each line.
Category code: This is not required, but must exist if entered.
Product or description: This is not required.
Batch: Batch number. This is not required and only appears if Add Batch is enabled in preferences.
Unit price: This is not required.
Discount base: This is not required. If the quantity and price have been entered, this will be automatically calculated as follows:
base amount = (units x price) .
If the program has Invoicing By Weight enabled in preferences, the calculation is different: the price rate is taken as the price per weight unit and the base is calculated from the formula:
base amount = (units x product weight) x rate price
% Discount: This is not required. If a % is entered, the discount is calculated using the discount base.
Discount amount: This is not required. If a % discount has been entered, it will be automatically calculated using the discount base. If a % is not entered, a fixed amount can be entered.
Amount: This is not required. The amount is calculated automatically (discount base - discount amount).
Apply general discount (Y/N): This is required if there is an amount. The general discount will only be applied to amounts for which the field = Y.
Non-taxed costs (Y/N): If you indicate "Y", this is added to non-taxed costs and not considered when computing the taxes. This field only appears if non-taxed costs is enabled in preferences.
Tax class code: This is required if there is an amount. If entered, it should exist in the tax class file of the company.
Line number: This is used to insert or change the line positions. Whenever a line is added, the program assigns it a number in increments of 10 (10, 20, 30, etc.). To place line 30 between line 10 and line 20, change number 30 to number 25 and so on.
Cost and Purchases file maintenance.
Cost and purchase file detail.
Costs and Purchases invoice regular payments.