Supplier Order File Fields
LINKS TO OTHER FILES: The Add and Edit options will allow you to access (using the Find buttons or the F4 key in fields that allow it) maintenance for the following:
Order number. The value of this field is unique to the whole file. A record with an existing code cannot be added in the Add option. These codes can be numbered automatically. Refer to Numbering.
Order date: The default date is the date when the quote was added. Press F4 or double-click to display the calendar.
Delivered: You should check this box if you want to indicate that the order has already been filled (already invoiced or listed on a packing slip).
Supplier code: By default, the program uses the supplier data , which can be changed for each invoice.
Discounts: Like orders and invoices, quotes also have three types of discounts:
- Discount per line: This is applied to each product, service or detail line. Any discount % or amount can be entered and may be different for each line. The program calculates this according to the discount base and subtracts it, putting the result in the amount field with the discount already calculated. This percentage is used as the product default.
- General discount: This is applied to all products with the General Discount field = Y, with the amount field used as the discount base (this field may include line discounts). The percentage applied is the same for all products and is put in the Product Discount field of the product. This percentage is used as the customer default, but may be changed for each order.
- Discount prompt payment: This is applied to the bases that result after applying the general discount and before calculating the taxes. The percentage applied is the same for the entire order and is placed in the Prompt Payment Discount field of the order. This percentage is used as the customer default, but may be changed for each order.
The supplier reference is taken by default from the supplier file, but this can be changed on each order.
The address can be selected from any of the supplier's addresses.
Manual amount calculation. Enable this box to enter the amounts manually when the rounding on the supplier invoice does not match the program rounding. Although any amount is allowed, it does check that the total is the sum of the tax bases and taxes.
Supplier orders detail lines.
General options of maintenance.