Packing Slip File Fields
LINKS TO OTHER FILES: The Add and Edit options will allow you to access (using the Find buttons or the F4 key in fields that allow it) maintenance for the following:
Packing slip number. The value of this field is unique to the whole file. A record with an existing code cannot be added in the Add option. These codes can be numbered automatically. Refer to Numbering.
Packing slip date: The default date is the date when the quote was added. Press F4 to display the calendar.
Customer code: By default, the program uses the following customer data: customer group, area (zip code), sales rep, rate to apply, if any, if there is a tax 2, if it is tax-free or there is any withholding, % product discount or % prompt payment discount and the customer reference. All these data can be changed for each invoice.
To display the shipping type and shipper, enable Ship. Docs under Preferences.
If the program is set up (see preferences)
for shipping firms or has the shipping documents enabled, the program will request the shipper code. If this is filled in, it must exist in the shipper file.
Warehouse : If the company has inventory control enabled, the warehouse where the products are delivered is requested. This may be any warehouse in the company warehouse file. The default value is warehouse=0, which corresponds to the main warehouse.
The automatic description function is available for the three general description fields. Enter the three-digit code (e.g., 001) in the first three positions. The description will be automatically displayed as it appears in the file containing the automatic descriptions.
Tax included. If your company works with tax included, set up the rates that have tax included (see rates and consolidation). You can use rates with tax included for final customers and the virtual shop, and normal rates without tax for distributors, etc.
In quotes, orders, packing slips and invoices, when a rate is applied with tax included, the tax base is calculated according to the total, using the formula Base = Total / 1.xx, where xx is the tax class expressed as a percentage.
In these cases, the invoice or sales slip design should include a "Tax Included" string; normally the tax base is not printed in such cases.
By default, the Tax Free and Tax 2 fields are taken from those indicated for the customer, but this can be changed on each packing slip .
Discounts: Packing slip have two types of discounts:
- Discount per line: This is applied to each product, service or detail line. Any discount % or amount can be entered and may be different for each line. The program calculates this according to the discount base and subtracts it, putting the result in the amount field with the discount already calculated. This percentage is used as the product default.
- General discount: This is applied to all products with the General Discount field = Y, with the amount field used as the discount base (this field may include line discounts). The percentage applied is the same for all products and is put in the Product Discount field of the product. This percentage is used as the customer default, but may be changed for each order.
By default, the customer reference and shipping address are taken from the customer, although they may be changed on each packing slip.
If you have the Enable Ship. Docs option in preferences, the following fields are enabled:
Shipping cost type is taken from the customer and is a descriptive field that includes the type of shipping costs (due, paid, etc.). Weight , number of packages (the packages indicated in the detailed list are summed) and if you want to print the packing list for the shipper and labels for the packages.
Packing Slips detail lines.
General options of maintenance.